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Privacy and cookies

OFHS Privacy Statement

Introduction

This privacy policy sets out Oxfordshire Family History Society’s (OFHS’s) commitment to you in respect of how we handle your personal information under the new General Data Protection Regulations which came into force on 25 May 2018.
This general privacy policy applies to all our dealings with you. This means you can be sure that when you deal with us in any capacity your personal information will be used and protected in accordance with this policy.

What information do we collect about you?

The personal information we collect about you is made up from the information you and others give us. This includes information obtained through: your completion and submission of the OFHS membership application form or competition entries; your use of our websites and services; the purchase of products or services and our communications with you.

What about sensitive information?

We do not collect sensitive personal information about our members. We use the term “sensitive personal information” to mean information about topics such as personality and private life, racial or ethnic origin, membership of political parties or movements, or other such sensitive topics. If you are a member of the Oxfordshire DNA Project your details are held by FamilytreeDNA: please consult FamilyTreeDNA’s own privacy statement.

How do we use your information?

We will use your information for the following main purposes:

  • for administration of your membership;
  • to provide you with our websites and services as part of your membership benefits;
  • to provide you with other goods and services that you order from us;
  • for membership communications, including sending you the journal and asking for volunteers;
  • for internal analysis;
  • to comply with legal and regulatory requirements; and
  • to help detect and deal with crime and unsavoury behaviour.

Do we use your information for marketing purposes?

We hate unsolicited marketing as much as you, which means we will neither market our (or others’) goods or services to you, nor give your information to third parties to allow them to market their goods and services to you.

You tell us your preferences regarding all communications as part of the OFHS membership application. And you need not worry if, later, you change your mind since you can let us know of changes you wish to make to your contact preferences at any time and we will update our records accordingly.

To whom may we disclose your information?

We use agents and service providers (some of which may be located outside Europe) to collect, hold and process on our behalf your personal information for the purposes set out in this policy. These agents and service providers act on our instructions and will only use your information as we tell them to.

We may disclose your information to third parties, including the police and other governmental bodies, as required by law or if we think the disclosure may help to detect and deal with crime and unsavoury behaviour.

We will not sell your information to a third party.

Right to get a copy of information

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please write to us at secretary@ofhs.uk.  You may ask us to correct or remove information. We just ask that you allow us 28 days to respond to you given that we are all volunteers.

If you find at any time that any of the information we hold about you is incorrect then you should promptly notify us and we will correct the inaccuracy.

Do our privacy practices apply to disclosures you make to third parties?

Please note that this policy addresses only the use and disclosure of information we collect from you. If you give your information to others, whether they are third parties that we introduce you to or third-party sites that you visit by clicking on a link on one of our websites, different rules may apply to their use or disclosure of the information you give to them. We do not control the privacy policies of third parties, and you are subject to the privacy policies of those third parties where applicable. We encourage you to ask questions before you disclose your personal information to others.

WordPress Privacy Statement

This privacy policy explains how we use any personal information we collect about you when you use this website.

What information do we collect about you?

We collect information about you when you add a comment or upload content to the website (e.g. add text and photos).  The information we collect is your name and e-mail address.

How will we use the information about you?

We collect information about you so that our website editors can contact you about your comment or contribution if necessary. We may publish your name on the website alongside the comment or contribution. We will not publish your e-mail address.  We will not share your information with any third party.

How long will we keep the information about you?

Because we aim to preserve the content of the website as a historical archive, this information will be stored indefinitely, alongside the comment or contribution you have submitted.

Use of cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

The cookies that this site may store on your computer are listed below. We supply this as strictly technical information, rather than as a comprehensive primer on the workings of our cookies.

When leaving a comment, WordPress stores up to three cookies in order to remember your details and save you from having to type them in every time:

  • comment_author (expires after one year)
  • comment_author_email (expires after one year)
  • comment_author_url (expires after one year)

When registering and logging in to add and edit content in the /wp-admin/ area of the site, WordPress stores up to four cookies:

  • wordpress_xxxx (expires after two months; xxxx is a 32 character randomly-generated sequence)
  • wordpress_logged_in_xxxx (expires when you close your browser)
  • wp_settings-1 (expires after one year)
  • wp_settings_times-1 (expires after one year)

On sites where the Google Analytics tracking system is active, the following cookies may be set: _utma, _utmb, etc (these expire after two years). You can read more about Google’s cookies here.

Please also note that most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

Third party cookies

Where content is embedded from other sources, such as Google or Vimeo, those sources may store cookies as a consequence. Where available, we will add links to their privacy policies here:

Web site tracking

Whenever you visit our web site, our host server automatically records each page you visit and the IP address from which you are connecting to us. It also records other information, including your operating system, your web browser, and the web site from which you followed a link to this website (if any).

Additionally, the Google Analytics reporting system may be active. This information is only gathered to establish general usage trends for the site, not to find out information about individual users.

To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.

Other websites

Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page. This policy last reviewed and unchanged 2020/06/04.

Finally – How can you contact us about privacy issues?

You can contact us about privacy issues or comment and complain about our privacy practices by emailing us at secretary@ofhs.uk or by writing to OFHS Secretary, c/o. Oxfordshire History Centre, St Luke’s Church, Temple Road, Cowley, OXFORD, OX4 2HT

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